M IN U T E S
The Village of Evendale
Regular Council Meeting
May 11, 2006
The Village of Evendale held a public discussion prior to the regularly scheduled council meeting. There was no discussion.
The Village of Evendale held its Regular Council Meeting. The meeting was called to order by Mayor Don Apking. Upon roll call, the following council members were present: Mr. Bill Puthoff, Jr., Mr. Stiney Vonderhaar, Mr. Jeff Albrinck, Mr. Chris Schaefer, Mr. Doug Lohmeier. Mrs. Carolyn Smiley-Robertson arrived at 7:13 pm. Also present were: Chief Fiscal and Accounting Officer, George Snyder; Village Engineer, James Jeffers; Assistant to the Mayor, Jack Cameron; Recreation Director, David Nichols; Economic Director, Linda Fitzgerald; Village Solicitor, Tim Burke and Village Clerk, Michelle Ficke.
Mayor Apking presented the consent calendar. Mayor Apking asked for a motion to accept the consent calendar consisting of the April 6, 2006 Council Meeting Minutes; CFO Report for April, 2006; Tax Administrator’s Report for April, 2006; current Departmental Reports and the Treasurers Report for March and April 2006. A motion was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved.
Mike Ciotola, M•E Companies' Project Manager, gave a presentation on I-75 Thru the Valley gave a quick project update and invited the public to attend public meeting this summer. The project update consisted of the piece from Paddock Road to I-275. Jay Hamilton, the the project director was also present. The construction is projected to begin 2010 and be completed in two and half to three years. The public meeting will be at the Sharonville Convention Center this summer. Check their website at www.thruthevalley.com for details.
Bob Campbell from MSD, director of MSD, gave a presentation on “Getting it Clean” Managing Sewer overflow. This is a wet weather plan for any time it rains. They will spend $2 billion of today’s dollars to complete the project. They are improving sewer overflow during rain storms. Rate impacts from the sewer improvements will consist of a rise in rates by 2% of the median income for the next twenty years. By 2016 it is projected that households will pay almost $900 per year per household for sewer costs.
Mayor Apking gave the Mayor’s Report. He stated that if we replace all of the street signs in the Village (half this year and half next year) it would cost almost $30,000. To replace all the posts this year with new ones along with new blades with metal ones it would cost $41,000. To replace all street signs and stop signs the new street signs will cost $26,000 and the stop signs will cost $41,000 for a total cost of $67,000. To replace all the street signs and stop signs on the same post on one side of the street and install stop sign posts where there are no street signs it would cost $48,000. We have had little response from the residents concerning the signs and encourage feed back. Mr. Albrinck suggested that we wait for the branding study to make a decision to coordinate the look of the Village. Mr. Schaefer said there are a
number of blades missing from the street signs. Mayor Apking suggested we wait a couple of months to make a decision and encouraged public input.
It was mentioned that Recreation Programs are down and there was discussion about the impact of the newsletter versus the website in distributing the information. It was suggested that they restructure the Mayor’s Newsletter to encourage monthly sign ups.
Mayor Apking said that the Town Meeting will be at the Recreation Center on Sunday, November 4, 2006 and appointed Doug Lohmeier chairman of this event.
The reburial of the first settlers of Evendale, the Cunninghams, will take place on Saturday May 27, 2006 at the Nurre-Mihovk-Rosenacker Funeral Home located at the Rest Haven Memorial Park, 10209 Plainfield Road, Evendale, Ohio 45241 at 1:00 pm. Chuck Melampy made the casket for the remains of the twenty people that were found on the Cunningham property, seven of which were identified. On May 25 at Evendale Elementary School a woman from UC will talk to the children at the school and explain what they found and how they identified the bodies.
Jeff Albrinck gave the Financial Report. Revenues for April were $1.7 million dollars, expenses were $700,000. April is tax month and we received most of the taxes in April so we had significant revenues over expenses.
Chris Schaefer asked that the TIF income be separated from the regular revenues for the Village. George Snyder will do this.
Chris Schaefer said that his committee had a fairly long meeting and the items discussed are on the agenda with ordinances or resolutions. The minutes are on line and council received a copy in their packets.
Mayor Apking presented Res #06-05, RESOLUTION EXPRESSING THE OPPOSITION OF THE COUNCIL OF THE VILLAGE OF EVENDALE TO THE TAX EXPENDITURE LIMITATION (TEL) AMENDMENT TO THE CONSTITUTION OF THE STATE OF OHIO. Mayor Apking mentioned that the passing of the TEL amendment would significantly hurt Evendale. Mr. Lohmeier said we must figure out how to communicate this to the residents. George Snyder went back to 1994 up until now, with the TEL amendment, we would not have been able to spend about $38 million dollars and would not have our new municipal building, our new pool, our new pavilion, street improvements, or a new fire truck. If the TEL amendment passes we will not have these amenities in the future.
Mr. Schaefer’s concerns were that he didn’t know how much they should get involved in campaigning for or against an issue. He also did not want the Town Meeting to turn into a debate on a statewide issue. Mr. Puthoff said there has not been an issue that would impact our Village so significantly as the TEL amendment would. If one of our fire trucks were demolished on a run and we needed to replace it, under the TEL amendment, a fire truck would be too big of an expenditure and we could not buy one if we needed to. We would have to go to the people to vote on it and it would take a significant amount of time before we could replace the fire truck. This is a safety issue.
Mr. Lohmeier motioned to table Resolution #06-05 until September 14th, 2006 council meeting which would be closer to the election. The motion was seconded by Mr. Puthoff and unanimously approved. Resolution #06-05 was tabled until September 14, 2006.
Mayor Apking presented Resolution #06-06 RESOLUTION APPROVING THE UPDATE OF THE SOLID WASTE MANAGEMENT PLAN OF THE HAMILTON COUNTY SOLID WASTE MANAGEMENT DISTRICT AND DECLARING AN EMERGENCY. A motion to read Resolution #06-06 by title only was made by Mr. Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of Resolution #06-06 was made by Mrs. Smiley-Robertson, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt Resolution #06-06 as an emergency was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Resolution #06-06 adopted as an emergency.
Mayor Apking presented Ordinance #06-26, APPROVING ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS, TRANSFERRING FUNDS AND DECLARING AN EMERGENCY. A motion to read Ordinance #06-26 which was revised on 5/9/2006 by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #06-26 was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt Ordinance #06-26 as an emergency was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ordinance #06-26 adopted as an emergency.
Mayor Apking presented Ordinance #06-27 ORDINANCE AUTHORIZING MAYOR TO HIRE SEASONAL EMPLOYEES AND SETTING PAY RATES AND DECLARING AN EMERGENCY.
A motion to amend Ordinance #06-27 to include under Pool Concession the name of Alison Doviak at a payrate of $7.87 was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved.
Mr. Puthoff asked if the people under the Service Department are first year employees. In comparing to our schedule of salaries, the first year people are being paid at a fourth year rate. Mayor Apking said that several other communities are paying these rates and we are loosing two to other communities. Mr. Puthoff felt the rates were set for a purpose and the committee analyzed where the rates should be and he disagreed with this. Mr. Schaefer said the salaries were a guideline recommendation put into the budget but each salary has to be approved by council for each person.
Mrs. Smiley-Robertson explained that the committee’s position was that they were going to go back and take a look at the entire schedule based on this. The committee recommended to go ahead and pay the service department employees the higher rate because we were having trouble finding someone to hire or to retain them based on the lower rate. Mr. Lohmeier asked if the department heads viewed and agreed to the recommended schedule from 9-14-2005 in anticipation of the 2006 budget. Mr. Lohmeier said that the department head should have looked ahead and anticipated the problem with the rate schedule. Mrs. Smiley-Robertson said the problem they addressed was that people that were employed and trained last year we were loosing to surrounding communities. We have to look at the schedule again and see if we are still competitive.
A motion to read amended Ordinance #06-27 by title only was made by Mr. Vonderhaar and seconded by Mr. Schaefer. Upon roll call, Mr. Vonderhaar, Mr. Schaefer, Mrs. Smiley-Robertson, Mr. Albrinck voted yes and Mr. Lohmeier and Mr. Puthoff voted no because they disagreed with the higher pay rate for the service department first year employees. A motion to suspend the second and third readings of Ordinance #06-27 as amended was made by Mr. Schaefer seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ordinance #06-27 as amended as an emergency was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared amended Ordinance #06-27 adopted as an emergency.
Mayor Apking presented Ordinance Ord #06-28, ORDINANCE AUTHORIZING MAYOR TO HIRE SEASONAL EMPLOYEES AND SETTING PAY RATES AND DECLARING AN EMERGENCY. Bill Puthoff was recused from the vote. A motion to read Ordinance #06-28 by title only was made by Mr. Vonderhaar seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #06-28 was made by Mr. Albrinck, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ordinance #06-28 as an emergency was made by Mr. Vonderhaar, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared Ordinance #06-28 adopted as an emergency.
Mayor Apking presented Ordinance #06-29, ORDINANCE AUTHORIZING MAYOR TO ENTER INTO CONTRACT WITH THE LOWEST AND BEST BIDDER FOR THE 2006 STREET IMPROVEMENT PROJECT AND DECLARING AN EMERGENCY. Street improvements for this year will include the full length of Carpenters Creek, Fawn Run Drive, the full length of Briton Trail and a portion of Evendale Drive from Glendale-Milford to the east toward the railroad. James will send a letter to residents stating the curb and driveway improvement will be concrete unless they notify the Village that they want something different. A motion to read Ordinance #06-29 by title only was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #06-29 was made by Mr. Puthoff, seconded by Mr. Albrinck and
unanimously approved on roll call. A motion to adopt Ordinance #06-29 as an emergency was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared Ordinance #06-29 adopted as an emergency.
Other Items included:
Mr. Vonderhaar stated that the Fire House Chili sponsored by the Fire Department and the Evendale Chamber of Commerce will be held on June 21. The money raised has gone to Operation Safe House, Gorman Heritage Farm, St. Rita’s School for the Deaf, American Red Cross and Hurricane Katrina relief fund in the past. We are still accepting sponsorships. You can contact Natalie Gruelich, Evendale Chamber of Commerce at 563-0440 or Rob Haynes at the Evendale Fire Department, or visit www.evendalechamber.org.
Mr. Vonderhaar also stated that General Electric wins a second jet battle to restore funding for the F35 engine.
Mrs. Smiley-Robertson said that she met with Cincinnati Mayor Mark Mallory on behalf of the Mayor to establish regional partnerships in economic development and transportation. The other communities did not show so she had a private meeting with Mayor Mallory and talked about economic development and issues we have had in the past and she made him aware that the City of Cincinnati owns a firing range that is located in this community and agreed to keep the dialogue open.
Mrs. Smiley-Robertson revisited the Solid Waste Management and asked if Evendale should revisit the recycling issue to encourage residents to recycle. Our goal is to reach 25% recycling. Our fee is $40,000 per year for Rumpke to collect recycling from our community. Evendale gets money back if we exceed our goal. Yard waste is counted only if we have a compost. Our yard waste is returned to residents for mulch or taken to Formica and used in the chips to energy program that Formica has. Residents can call the Service Department to receive a recycling bin. During seven months of the year there is a hazardous waste drop off location at Crescentville Road and Cincinnati-Dayton Road and in July the county has an electronic waste drop off in St. Bernard.
There being no further business to come before Council, a motion to adjourn was made by Mr. Vonderhaar, seconded by Mrs. Smiley-Robertson and unanimously approved. Council adjourned at
9:01 pm.
_______________________
Mayor
Attest:
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Village Clerk
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